By Laws

ARTICLE I - NAME 

The name of this organization shall be the Travis Rebel Alumni & Community Organization.

ARTICLE II - PURPOSES 

Section 1. The purposes of the Travis Rebel Alumni & Community Organization are to promote continuing alumni activities and interest for support of the School’s welfare, and to serve as the coordinating organization of alumni activities at Travis Early College High School. 

Section 2. The Travis Rebel Alumni & Community Organization is dedicated to strengthening and enhancing all relationships among alumni, faculty, administration, students and governing bodies of the School. 

Section 3. Notwithstanding any other provisions of these articles, the organization is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code of 1986, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under IRC 501(c)(3) or corresponding provisions of any subsequent tax laws. 

Section 4. No part of the net earnings of the organization shall inure to the benefit of any member, trustee, director, officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, trustee officer of the organization or any private individual shall be entitled to share in the distribution of any of the organization’s assets on dissolution of the organization. 

ARTICLE III - MEMBERSHIP 

There shall be two (2) classifications of Membership in this Organization.

Section 1. Full Members shall include every graduate and matriculate of Travis Early College High School (formerly known William B. Travis High School) whose entering class has graduated, also referred to herein as  Alumni. 

Section 2. Honorary members shall include any faculty/staff, parents, and community members approved and so designated by the Board of Directors at a regular meeting of said Board of Directors. This class of members shall be referred to herein as Honorary Members. 

ARTICLE IV - BOARD OF DIRECTORS 

Section 1. Composition 

The administration and operation of this Organization shall be vested in a Board of Directors consisting of: 

A. Officers of the Organization 

B. Organization's Immediate Past Chairperson 

C. Director of Development and/or the Assistant Director of Development for Travis Early College High School, who shall be ex officio members of the Board of Directors. 

E. Principal of Travis Early College High School, who shall be ex officio member of the Board of Directors

F. Student Representatives 

G. Committee Lead: The Lead of all Board Standing committees.

Section 2. Terms of Service 

The Officers and Directors-at-Large shall be elected at an annual Full Members meeting of the Board of Directors. 

The term of each Board member shall be two years commencing on June 1st of the election year. A Director may be elected to serve on the Board for a total of two consecutive one-year terms (a four-year maximum), after which the member must have a mandated hiatus from service of at least one year. After the one-year hiatus the former member would be eligible for re-election as if to a first two-year term; there is no limit to the rotations off and back onto the Board. Even when on hiatus from the Board, an individual may remain a member of a working committee. 

Unexpired terms for other Board members (voting, non-voting and ex officio) shall be filled in accordance with Article IV, Section 1. 

Section 3. Conditions of Membership 

Every member of the Board of Directors shall contribute a mandatory minimum of $100 to Travis Early College High School during each year that the member serves on the Board of Directors of the Organization. Student, Staff, Faculty and Community representatives shall be exempt from this requirement. 

Except when represented by an alternate in accordance with Article IV, Section 1, any member who misses three successive meetings of the Board of Directors will be deemed to have resigned. 

Section 4. Full Member Duties and Responsibilities 

A. Meets at least four times per year.

B. Elects Officers and Directors-at-Large; selects any un-elected members of the Executive Committee in accordance with these bylaws. 

C. Approves all bylaw changes. 

D. Addresses such other matters as may be presented by the Executive Committee, Director of Development, or other appropriate representatives of Travis Early College High School. 

ARTICLE V - EXECUTIVE COMMITTEE 

Section 1. Composition 

The Executive Committee shall consist of the Chairperson, Assistant Chairperson, Immediate Past Chairperson, Secretary, Treasurer, Director of Development, Principal (or his/her designated representative), and the Chairs of all Board committees. 

Section 2. Terms of Service 

Executive Committee members who are Officers may serve one two-year term per office. An Officer may be elected to other offices or positions for additional two-year terms. The Director of Development and Principal shall not have a term limit. 

Section 3. Duties and Responsibilities 

The Executive Committee shall meet at least four times a year, or as required by a majority vote of the Full Members and shall serve as the operational decision making body of the Organization, overseeing all activities and approving all decisions involved in the operation of the Organization except for those specifically reserved for the Board of Directors as delineated above or in the Organization’s Constitution. The Executive Committee shall not have the power to amend or reverse prior decisions of the Board of Directors. The Executive Committee shall receive the first reading of nominees for officers and Directors-at-Large. A majority of the membership of the Executive Committee shall constitute a quorum for any meeting thereof. 

ARTICLE VI - OFFICERS 

Section 1. Composition 

The officers of the Organization shall be: Chairperson; Assistant Chairperson Treasurer; Secretary, Principal (or designee) and Director of Development. 

Section 2. Terms of Service 

Officers shall serve one two-year term per office commencing on June 1st of the election year. After completing a term in office, a person may be elected to another office or position for an additional two-year term. The Principal and Director of Development shall not have a term limit. 

Section 3. Duties and Responsibilities 

A. Chairperson: The Chairperson shall preside at all meetings of the Board of Directors and the Executive Committee. He or she shall be the Chief Executive Officer of the Organization and shall appoint committees. The Organization shall have all powers and duties incident to such office and shall conduct and have charge of the affairs of the Organization subject to the approval of the Board of Directors. He or she shall be a member ex officio of all committees of the Organization. 

B. Assistant Chairperson: In the event of unavailability of the Chairperson, the Assistant Chairperson shall preside at all meetings of the Board of Directors and the Executive Committee. He or she shall be a member ex officio of all committees of the Organization. 

C. Secretary: The Secretary shall act as secretary at the meetings of the Board of Directors and the Executive Committee, and shall prepare the minutes of the Organization, and shall transmit any such documents as required by the Constitution of the Organization, these Bylaws, the Board of Directors or the Executive Committee. 

D. Treasurer: The Treasurer shall have receipt and transfer of funds and securities of the Organization as per Austin Independent School District bylaws and regulations. The Treasurer shall have the authority to disburse funds in payment of all ordinary expenses of the Organization and such special expenses as may be duly authorized by the Executive Committee. The Treasurer shall be responsible for keeping accounts of receipts and expenditures as well as the assets of the Organization.

E. Principal and Director of Development: The Principal (or designee) and Director of Development shall act as a liaison between the Organization and the School. They shall assist with the management of the organizational functions and programs of the Organization.

Article VIII - COMMITTEES 

Leads of Standing Committees shall be members of the Board of Directors in accordance with Article IV. 

Section 1. Standing Committees

A. Composition

1. Nominating Committee: the Chairperson, Assistant Chairperson, Principal, and Director of Development, and if desired, one or two at-large Full Members appointed by the Chairperson.. 

2. Mentorship Committee 

3. Fundraising Committee 

4. Marketing & Communications Committee 

5. Membership Committee 

B. Duties and Responsibilities

1. Nominating Committee: Prior to the annual meeting, the Nominating Committee shall make nominations to the Board of Directors of the Officers, Directors-at-Large and such officials as required of the Organization. The Nominating Committee shall (i) present its list of nominees at an Executive Committee meeting prior to the annual meeting for a first reading, (ii) direct that the Board of Directors be sent the list of nominees in writing five business days in advance of the annual meeting, and (iii) report its recommendations for election to the Board of Directors, as approved by the Executive Committee, at the annual meeting. Additional names for all positions may be placed in nomination by written request of not less than five Directors, provided that such nominees must meet the requirements of the Association for election to the Board of Directors and must be submitted to the Executive Director at least ten days prior to the annual meeting of the Board of Directors. 

ARTICLE IX - MEETINGS 

Section 1. The Board of Directors shall meet at least four times annually on dates selected by the Chairperson and Executive Committee. 

Section 2. The Executive Committee shall meet four times annually, on dates selected by the Chairperson.

Section 3. Special meetings of the Board of Directors or the Executive Committee may be requested by the Chairperson or, if he or she is unavailable, by the Assistant Chairperson, or upon the written request of a majority of the Full Members. 

The request must state the purpose for which the meeting is to be called. Five days written notice of any special meeting shall be given to Board members or Executive Committee members, respectively, and only the business specified in the notice may be transacted at such meetings. 

Section 4. Ten percent (10%) of the then-current membership of the Board of Directors shall constitute a quorum. 

Section 5. The annual meeting of the Full Members shall be held on a date in March, June, September, December to be set by the Board of Directors.

The order of business at the annual meeting of the Board shall be: 

A. Approval of the minutes of the prior meeting 

B. Report of the Treasurer 

C. Reports of the Committees 

D. Unfinished business 

E. New business 

F. Principal or Director of Development Report 

G. Nominations

H. Elections 

Section 6. Absentee or proxy balloting is not permitted at any meeting of the Board of Directors or the Executive Committee of the Organization or any committee, nor shall it be permitted at any Annual Full Members meeting.

ARTICLE XII - FUNDRAISING 

Section 1. The Organization shall not solicit gifts from any source for any purpose or activity, except that the Organization shall be permitted to inform alumni that the Organization may be the designated recipient on a gift to the School, its programs, individual currently a student, and/or parent or guardian.

Section 2. The Organization shall not receive gifts from any source for any purpose except for gifts made to the School with the Organization as the designee. 

ARTICLE XIII - AMENDMENTS TO BYLAWS 

These bylaws may be amended at any regular or special meeting of the Board of Directors (at which there is a quorum) by a majority vote of the members present at such meeting, provided that ten days’ notice of the proposed amendment shall have been given each Director by email or mail at his or her last known address. 

ARTICLE XIV - PROCEDURE 

Roberts Rules of Order shall govern procedures at all meetings of the Board of Directors, Executive Committee and all other Committees.

As current Officers of the Travis Rebel Alumni & Community Organization, we hereby approve the current Bylaws as of June 26, 2020.